Powerful features for modern approval workflows
Everything you need to replace email chaos and Slack approval clutter with fast, auditable, no-code processes.
No-code approval templates
Pre-built for the most common requests. Fully customizable fields, layouts, and approver rules. No blank forms, no guessing.
PTO Request
Date range, number of days, reason. Auto-routes to team managers.
Expense Reimbursement
Amount, category, description, receipt URL. Select from predefined categories.
Software Access
Tool name, access level (Read/Write/Admin), business justification, duration.
Hardware Request
Item, quantity, estimated cost, justification. Perfect for IT procurement.
Custom Request
Title, description, priority. Use for anything that does not fit other flows.
Supported field types: text, textarea, number, date, date-range, select, email, url, checkbox, file uploads.
Parallel approval routing
Define who approves and how. All approvers are notified at once. First rejection wins; all approvals required for success. Simple, fair, fast.
Manager routing
Automatically finds all managers of the selected team. No manual assignment needed.
Specific users
Assign named individuals (security lead, finance controller, etc.).
Team managers
Target the managers of a specific team even when the request comes from elsewhere.
Complete audit trail
Every request, comment, approval decision, and status change is logged with timestamp and actor. Retention is 30 days on Free, 1 year on Plus, unlimited on Advanced.
- • Request created / status changed
- • Approval decisions with optional comments
- • Comments and @mentions
- • Member role changes and invites
- • Soft-delete cleanup jobs for compliance
Lightning fast UX
Designed for speed. Requesters finish in under a minute. Approvers see everything they need in a clean inbox with one-click approve or reject.
Notifications & extensibility
Email notifications you control
Six granular toggles per user: request received, approved, rejected, comment mentions, approval comments, request comments. Respects your preferences.
Webhooks (Advanced)
Six events: request created, status updated, updated, deleted, approval status updated, approval updated. Signed payloads, delivery logs, instant retries. Connect to Slack, Linear, your own systems.
Linear integration is available today via webhooks or manual handoff. Deeper native sync is on the roadmap.
What ApprovalRail is not
Not a helpdesk
We are for structured business approvals, not support tickets.
Not Jira or Linear
We get the yes/no decision made. Project tracking happens in your existing tools.
Not Slack replacement
We remove approval clutter from chat so conversations can stay focused.
Not bloatware
No charts, no endless dashboards. Just the fastest path to a clear decision.
Ready to centralize your approvals?
Join teams replacing scattered emails and DMs with one clear, auditable flow.
Free plan includes up to 6 users and 30 days of audit history.